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Request for Proposal: Maintenance and Repairs of Air Conditioning and Ventilation Systems at the Bank of Mauritius

10 April 2025

  1. The Bank of Mauritius (Bank) invites bids from eligible local and qualified Bidders for the Maintenance and Repairs of Air Conditioning and Ventilation Systems at its premises situate at Sir William Newton Street, Port-Louis, as more fully described in the Request for Proposal (RFP).
  2. A pre-bid meeting shall be held on 22 April 2025 at 10.30 hrs for prospective bidders to take cognizance of the scope of work, the systems in place at the Bank and view the premises. Prospective bidders are requested to confirm their attendance by emailing procurement@bom.mu not later than 14:30 hrs on 21 April 2025.
  3. Prospective bidders are requested to contact the Procurement Section of the Bank via email at procurement@bom.mu to obtain a complete set of the RFP document. In the request, the prospective bidder shall disclose the name of the Company and that of the requester.
  4. Bids not conforming to the specifications and failing to provide the required details will be rejected. Late submission of bids will not be accepted.
  5. Bids should be valid for a period of one hundred and fifty (150) days from date of submission.
  6. The Bank may, during the evaluation period, request such additional information as it may require from tenderers.
  7. Queries, if any, should be addressed to the Chairperson - Tender Committee at the following email address: tender.committee@bom.mu by 24 April 2025. Responses to queries shall be published on the Bank’s website by 29 April 2025.
  8. The Request for Proposal shall be sent electronically, by email, from the email address of the authorised signatory of the bidder to tender.committee@bom.mu by 15.00hrs (local time) on 2 May 2025, at latest.
  9. The Proposal must be submitted as an attachment in the email sent by the authorised signatory. The name of the electronic file must be “Request for Proposal for Maintenance and Repairs of Air Conditioning and Ventilation Systems at the Bank of Mauritius”.
  10. The electronic documents should be encrypted with a strong password before being sent by email. 
  11. Encryption procedures: 

a. Open the document (Word, PDF, or ZIP).

b. Apply encryption: i. For Word/PDF: Go to File > Protect Document > Encrypt with Password. ii. For ZIP: Use a secure compression tool and enable encryption.

c. Use a strong password (min. 8 characters, mix of letters, numbers, symbols).

d. Save the encrypted document securely.

e. Send the password in a separate email from the document submission.

f. Do not include the password in the document or submission email.

g. Attach the encrypted document to the designated email.

h. Confirm submission and notify the recipient of the password separately.

Failure to comply with the above submission formats may entail rejection of the bid

  1. The Bank reserves the right to accept or reject any bid and to annul the bidding exercise and reject all bids without thereby incurring any liability to any bidder or any obligation to inform bidders of the grounds of its action.
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